Job Title: Investigative Assistant (Legal Industry)
We are seeking a full time highly organized and proactive Investigative Assistant to provide comprehensive support to the employment law firm Medina McKelvey LLP’s Investigations Practice Group (“MMI”). MMI specializes in conducting neutral workplace investigations of harassment, discrimination, retaliation, and other employment-related workplace concerns. MMI prides itself on providing thorough and prompt investigations with an empathy-forward approach.
The Investigative Assistant position is a dynamic role with responsibilities that include investigation record management, scheduling, transcription of detailed notes of investigative interviews, management of new engagements and disengagements, interfacing with witnesses, research, and general administrative support.
The ideal candidate will be detail-oriented, capable of handling multiple tasks efficiently, have strong emotional intelligence, and thrive in a fast-paced environment. A commitment to professionalism, responsiveness, and the ability to anticipate needs is key to success in this role.
Key Responsibilities:
Investigation Administration – MMI Case Assistant
Update investigation charts, collect and organize interview notes, and prepare investigation reports for attorneys.
Proofread documents, maintain investigative timelines, and ensure proper documentation.
Attend interviews and transcribe notes.
Support attorneys with interview scheduling, document collection, and investigation report preparation.
MMI Client Process Management
Draft and revise engagement and disengagement letters under the Partner’s supervision.
Manage conflict checks, retainer collection, and file management for new cases.
Collaborate with accounting on billing matters and refund processes.
MMI Administrative Support
Maintain resource libraries, templates, and ensure proper usage by attorneys.
Assist with marketing materials related to investigations and collaborate on firm marketing efforts.
Expense Reimbursements
Track expenses and maintain receipts.
Submit reimbursement requests and update the shared folder with receipts.
Administrative Assistant to Senior Counsel
Scheduling: Coordinate meetings, adjust calendars, and protect work-life balance for Senior Counsel. Provide technical support for virtual meetings.
Travel Coordination: Research and book travel arrangements, ensuring tailored schedules for the needs of Senior Counsel.
Skills & Qualifications:
Must be excited by a fast-paced environment.
Strong emotional intelligence.
Must be proficient at typing, with a high words per minute.
Highly organized and systematic while maintaining an adaptive and growth mindset.
Able to manage multiple matters and priorities.
Strong communication skills, both written and verbal, while demonstrating strong emotional intelligence and compassion.
Proficiency in virtual meeting technology and scheduling software.
Experience in electronic document management systems and a high comfort level with leveraging new technology.
Ability to anticipate needs and respond proactively.
Meticulous attention to detail, with an appreciation of the importance of error-free work.
A proactive, flexible approach to work, with a willingness to take on new tasks and challenges as needed.
A minimum of 2 years of experience supporting professionals or lawyers, preferably in a law firm or professional services environment; or a minimum of 2 years of experience in a human resources department that manages employee relations issues; or a minimum of 1 year serving as a case assistant or paralegal clerk in a law firm environment or equivalent studies, such as a paralegal studies certification.
Who We Are:
Medina McKelvey LLP is an employment law firm made up of former Big Law attorneys with an entrepreneurial spirit, genuine joy for the practice of law, and a passion for peacemaking, service, and philanthropy. We are a rapidly growing full-service employment law firm with multiple practice groups—wage and hour defense; traditional employment litigation (“single plaintiff’); advice and counsel; wage and hour compliance training and certification; neutral workplace investigations; and employment mediation. We represent clients from all over the state and country. We are a law firm with a big heart, a lively spirit, and a strong culture. Giving back is part of our mission, which includes sharing our profits with charities and those in need and fighting hunger, poverty, and human trafficking in real and tangible ways. We combine mission-driven culture and excellent work/life balance, winning the Sacramento Business Journal’s “Best Places to Work” for the last three consecutive years.
Compensation and Benefits:
We reasonably anticipate that the range for this position’s starting wages will be between $28 and $31, based on factors such as qualifications and experience.
Amazing Medical, Vision, and Dental Benefits paid at 100% by the Firm.
401(k) retirement plan with employer contribution.
Opportunities for professional development and growth.
Collaborative and supportive work environment.
Fun and Welcoming Culture.
Location:
This is an in-office position in our Roseville office located at 925 Highland Pointe Dr, Roseville CA 95768.
If you believe you are a good fit for the role and your values align with our mission, please be encouraged to apply.
APPLY FOR THIS POSITION
To apply for this position, please click here to email Nikki Godsey, HR Generalist at Medina McKelvey LLP.
